Privacy Policy

Effective Date: May 25, 2026

Sigafoos Bookkeeping LLC ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website (sigafoosbookkeepingllc.com), engage our bookkeeping services, or interact with applications and tools we use to manage your financial records.

1. Information We Collect

We may collect the following types of information:

Information you provide directly:

  • Contact information (name, email, phone, mailing address)

  • Business information (legal entity name, EIN, business type, industry)

  • Financial information necessary to perform bookkeeping services (bank transactions, vendor records, customer records, payroll data, tax filings)

  • Documents you share with us (statements, receipts, invoices, contracts)

Information collected automatically:

  • Website usage data (IP address, browser type, pages visited) through standard analytics

  • Cookies and similar tracking technologies on our website

Information from third parties:

  • Authorized read access to your QuickBooks Online account, bank feeds, and accounting platforms when you grant us permission

  • Information provided by your CPA, tax preparer, or other professional advisors when authorized

2. How We Use Your Information

We use your information to:

  • Provide bookkeeping, accounting, and financial reporting services

  • Categorize transactions, prepare journal entries, and produce financial statements

  • Communicate with you about your account and services

  • Comply with legal, tax, and regulatory obligations

  • Improve our internal processes and service quality

We do not sell, rent, or trade your personal or financial information.

3. AI and Automation Tools

We use automation and artificial intelligence tools (including large language models such as Anthropic's Claude and automation platforms such as n8n) to assist with categorizing transactions, drafting journal entries, and preparing reports. All AI-assisted output is reviewed and approved by a human bookkeeper before any changes are made to your accounting records. AI tools are used only to process your information for the purpose of providing bookkeeping services to you and are not used to train external models.

4. How We Share Your Information

We may share your information with:

  • Service providers that help us deliver our services (QuickBooks Online, cloud storage providers, automation tools, communication platforms), subject to confidentiality obligations

  • Your designated advisors (CPA, attorney, tax preparer) when you authorize us to do so

  • Government agencies or regulators when required by law (e.g., subpoena, tax authority request)

We do not share your information with marketers or unrelated third parties.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information, including:

  • Encrypted connections (HTTPS, TLS) for data in transit

  • Access controls and multi-factor authentication on accounts that handle client data

  • Limited access to client data on a need-to-know basis

  • Regular review of our security practices

No system is completely secure. While we take protection seriously, we cannot guarantee absolute security of information transmitted or stored electronically.

6. Data Retention

We retain your information for as long as necessary to provide services and comply with our legal and tax recordkeeping obligations (generally 7 years for financial records). After that period, we securely delete or anonymize the information unless longer retention is required by law.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Request access to the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your information (subject to our legal recordkeeping obligations)

  • Withdraw consent for processing (this may end our ability to provide services)

To exercise these rights, contact us at help@sigafoosbookkeepingllc.com.

8. Third-Party Services

Our work uses third-party platforms including QuickBooks Online (Intuit Inc.), Google Workspace, n8n, and Anthropic. Each operates under its own privacy policy. We recommend reviewing the privacy policies of any platform we use on your behalf.

9. Children's Privacy

Our services are intended for businesses and adults. We do not knowingly collect information from children under 13.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Effective Date" at the top indicates when it was last revised. Material changes will be communicated via our website or directly to active clients.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact:

Sigafoos Bookkeeping LLC, 522 W Riverside Ave #8509 Spokane, WA 99201 Email: help@sigafoosbookkeepingllc.com